Build guide
Bespoke Horology & Vintage Watch Restoration OS
Timegrapher amplitude logs, caliber micro-parts stock, signed dial originality waivers, cleaning cycle audits, and cleanroom checklists — built on the Universal Base.
For: Tailors, cobblers, jewellers, furniture makers, restorers, bike builders, potters and custom workshops
- Linked databases
- 11
- Connections
- 10
- Automatic calculations
- 14
- Ready-made views
- 29
What it saves you
- Each commission totals its logged hours and material cost into a real job cost
- Profit per job is calculated from quote minus labour and materials
- Balances still owed after deposits are listed in one view
- Jobs close to their promised date are flagged before they are late
How the parts work together
- Quote: Add the customer → Create a commission with specs, quote and promised date
- Make: Record the deposit → Log hours in the work log → Record materials drawn in material use
- Hand over: Move to Ready to collect → Record the final payment → Check profit in "Job profitability"
Databases inside
Commissions
Every custom job from enquiry to collection, with quote, deposit and promised date. Labour and material costs roll up from the logs.
16 fields · 8 calculated automatically · linked to Customers, Work Log, Material Use, Timepiece & Movement Dossier, Horological Parts & Micro-Component Stock, Restoration Phase & Quality Testing, Consignment Agreements & Insurance Valuations, Horological Macro Photography Registry, Anti-Dust & Magnetic Climate Tracker
Views: Job board, At risk, Balances owed, Job profitability, Due dates
Customers
Private and trade customers with contact details and lifetime value from their commissions.
7 fields · 2 calculated automatically · linked to Commissions
Views: All customers
Work Log
Hours spent per job and person. Labour value uses the hourly rate so job costing needs no maths.
7 fields · 1 calculated automatically · linked to Commissions
Views: This week, All entries
Materials
Timber, leather, metals, fabric and hardware with stock and cost per unit. Low stock flags itself.
7 fields · 1 calculated automatically · linked to Material Use
Views: Low stock, All materials
Material Use
Materials drawn from stock for each job. Cost = quantity x the material's unit cost, and it rolls up into job costing.
6 fields · 2 calculated automatically · linked to Commissions, Materials
Views: By job
Timepiece & Movement Dossier
A precision tracking database for watchmakers. Record incoming watch specifications, caliber references, complications, baseline amplitude, and document aesthetic/mechanical damage in detail.
7 fields · linked to Commissions
Views: Easel Bench Pipeline, High-Complication Audit, By Watch Brand
Horological Parts & Micro-Component Stock
A micro-inventory system to track rare parts for historical watch calibers. Catalog balance staffs, mainsprings, pivots, escape wheels, seals, and crowns, tracking compatibility with specific movements.
7 fields · linked to Commissions
Views: Part Caliber Search, Reorder Ledger Alerts, By Component Category
Restoration Phase & Quality Testing
A quality control ledger to document mechanical regulation progress. Track disassembly, record specific synthetic oilings (e.g. Moebius 9010 on escapements), note timegrapher positional rates, and log water-resistance pressure tests.
7 fields · linked to Commissions
Views: Timegrapher Positional Log, Water-Resistance Passes, By Restoration Phase
Consignment Agreements & Insurance Valuations
A legal and logistical ledger to manage customer repair agreements, record G4S/Brinks secure transit tracking, log signed originality liability waivers, and store certified valuation records.
7 fields · linked to Commissions
Views: Waiver & Liability Audit, Secure Transit Queue, By Movement Modification
Horological Macro Photography Registry
A digital visual archive to verify originality. Organize macro and microscope photographs of balance wheel pivots, hand pinion wear, caliber engravings, dial patinas, and before/after restoration states.
7 fields · linked to Commissions
Views: Micro-Appraisal Gallery, Component Alterations Index, By Analysis Type
Anti-Dust & Magnetic Climate Tracker
An environmental security ledger to document cleanroom standards. Record temperature, relative humidity (to prevent steel rust), dust particle counts, and log active workbench demagnetizer test runs.
7 fields · linked to Commissions
Views: Cleanroom Warnings, Workbench Safety History, By Bench / Vault Area
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke Horology & Vintage Watch Restoration OS →