Build guide
High-End Tattoo Studio OS
Artist bookings, skin & aftercare tracking, sterile lot inventory, commission splits, safety waivers, and flash galleries — stacked on your Universal Base.
For: Salons, barbershops, spas, nail, tattoo and grooming studios
- Linked databases
- 12
- Connections
- 10
- Automatic calculations
- 16
- Ready-made views
- 32
What it saves you
- See who is overdue for a rebook without scrolling through old bookings
- Commission per stylist is calculated from completed appointments automatically
- Low-stock products flag themselves before you run out
- Unpaid appointments surface in one view at closing time
How the parts work together
- Book: Add or find the client → Create an appointment linked to client, service and staff → Price fills from the menu you agree
- Serve & check out: Move status to Completed → Add tip, tick Paid, choose payment method → Add notes for next visit
- Weekly review: Message clients in "Rebook due" → Reorder everything in "Reorder list" → Read commission due per team member
Databases inside
Clients
Everyone who books with you: contact details, preferences and full visit history rolled up from appointments.
12 fields · 5 calculated automatically · linked to Appointments, Artist Booking & Custom Pipeline, Skin Profile & Aftercare Tracker, Studio Inventory & Safety Lots, Artist Commissions & Payouts, Safety Compliance & Consent Logs, Flash & Custom Design Library
Views: All clients, Rebook due, VIP
Appointments
Every booking with client, service, staff member, price and payment - the single source for your calendar and your takings.
16 fields · 5 calculated automatically · linked to Clients, Services, Staff
Views: Calendar, This week, By status, Unpaid
Services
Your menu with duration and price. Booking counts and revenue per service roll up automatically, so you can see what actually earns.
8 fields · 2 calculated automatically · linked to Appointments
Views: Menu, Best earners
Staff
Team members with commission rates. Completed revenue and commission due are calculated from their appointments.
7 fields · 2 calculated automatically · linked to Appointments, Daily Checks
Views: Team
Products & Stock
Retail and back-bar products with reorder points. Items at or below their reorder level flag themselves.
9 fields · 2 calculated automatically
Views: Reorder list, All stock
Daily Checks
Opening, closing and hygiene checks with who did them - a simple record if a customer or inspector ever asks.
6 fields · linked to Staff
Views: Recent checks, Open issues
Artist Booking & Custom Pipeline
Studio booking manager: track custom tattoo requests from initial inquiry through design briefs, stencil drafting, deposit payments, and final session scheduling.
9 fields · linked to Clients
Views: Booking Board, Shop Calendar, By Booking Status
Skin Profile & Aftercare Tracker
A health-first client database. Track skin sensitivities, ink brand and lot numbers used, needle sizes, session details, and 14-day aftercare healing checkpoints to minimize infection risks.
9 fields · linked to Clients
Views: Healing Pipeline, Allergies Alert Sheet, By Healing Status
Studio Inventory & Safety Lots
A health-department compliant stock monitor. Track active sterile needle cartridge counts, ink colors, manufacturer lot codes, expiration dates, and low-stock reorder thresholds.
9 fields · linked to Clients
Views: Supply Roadmap, Expired Alert Sheet, By Supply Category
Artist Commissions & Payouts
A financial split sheet designed for tattoo collectives: calculate individual artist payouts, monitor studio commission splits, record custom booth rentals, and log monthly checkout receipts.
9 fields · linked to Clients
Views: Artist Split Roadmap, Monthly Payout Summary, By Payment Status
Safety Compliance & Consent Logs
A health-department compliant safety manager: track weekly autoclave spore testing logs, biohazard waste pickups, signed customer liability waivers, and local studio health inspection certificates.
9 fields · linked to Clients
Views: Safety Logs Hub, Required Actions, By Safety Category
Flash & Custom Design Library
An art catalogue for studio artists: catalog pre-drawn stencil flash designs, log pricing tiers, map custom sizing boundaries, and manage social media posting schedules.
9 fields · linked to Clients
Views: Active Flash Board, Design Archive List, By Style / Category
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See High-End Tattoo Studio OS →