Build guide
Small Landlord Property OS
Unit occupancy records, lease calendars, maintenance work orders, tenant logs, and rent payment registers.
For: Property managers, facilities managers, building supervisors, cleaners, groundskeepers and landlords
- Linked databases
- 7
- Connections
- 6
- Automatic calculations
- 14
- Ready-made views
- 14
What it saves you
- Rent due and received per unit per month - arrears and late payments are calculated without a spreadsheet.
- Lease terms, deposit protection and renewal dates per tenancy - leases ending within 60 days are listed.
- Rent roll and occupancy per property from its units
- Work orders show age and cost, with open repairs per unit
- Inspections and compliance checks calculate their next due date
- Lease ends within 60 days are flagged for renewal
How the parts work together
- Set up: Add properties and units with rent and lease end → Add contractors with insurance expiry
- Maintain: Log work orders against units → Only assign from the "Approved list"
- Stay compliant: Book everything in "Due soon" → Contact tenants in "Renewals"
Databases inside
Properties
Buildings or sites you manage; rent roll and open work orders roll up from units.
6 fields · 3 calculated automatically · linked to Units & Tenants, Inspections & Compliance
Views: Portfolio
Units & Tenants
Units with tenant, rent and lease end; lease renewals within 60 days are flagged.
10 fields · 3 calculated automatically · linked to Properties, Work Orders, Rent Ledger, Leases & Deposits
Views: Rent roll, Renewals, Vacant
Work Orders
Repairs and maintenance per unit with contractor, cost and age.
8 fields · 1 calculated automatically · linked to Units & Tenants, Contractors
Views: By priority, Open
Contractors
Trades and vendors with insurance expiry; spend and jobs roll up.
7 fields · 2 calculated automatically · linked to Work Orders
Views: Approved list, Insurance lapsed
Inspections & Compliance
Fire, gas, elevator, electrical and move-in/out inspections; next due is calculated from the interval.
7 fields · 2 calculated automatically · linked to Properties
Views: Due soon, Compliance calendar
Rent Ledger
Rent due and received per unit per month - arrears and late payments are calculated without a spreadsheet.
7 fields · 2 calculated automatically · linked to Units & Tenants
Views: Arrears, This year
Leases & Deposits
Lease terms, deposit protection and renewal dates per tenancy - leases ending within 60 days are listed.
7 fields · 1 calculated automatically · linked to Units & Tenants
Views: Ending soon, All leases
You get the finished workspace, not homework.
Buy it once for $19 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Small Landlord Property OS →