Build guide
Bespoke Pilates & Yoga Studio OS
Posture assessment dossiers, reformer spring check logs, instructor split pay tools, and client packages tracker — built on the Universal Base.
For: Salons, barbershops, spas, nail, tattoo and grooming studios
- Linked databases
- 12
- Connections
- 10
- Automatic calculations
- 16
- Ready-made views
- 32
What it saves you
- See who is overdue for a rebook without scrolling through old bookings
- Commission per stylist is calculated from completed appointments automatically
- Low-stock products flag themselves before you run out
- Unpaid appointments surface in one view at closing time
How the parts work together
- Book: Add or find the client → Create an appointment linked to client, service and staff → Price fills from the menu you agree
- Serve & check out: Move status to Completed → Add tip, tick Paid, choose payment method → Add notes for next visit
- Weekly review: Message clients in "Rebook due" → Reorder everything in "Reorder list" → Read commission due per team member
Databases inside
Clients
Everyone who books with you: contact details, preferences and full visit history rolled up from appointments.
12 fields · 5 calculated automatically · linked to Appointments, Student Assessment & Body Profiling, Class Sequence & Movement Library, Instructor Schedule & Royalty Splits, Studio Capacity & Session Planner, Membership Renewal & Attendance Logs, Liability Waivers & Reformer Maintenance
Views: All clients, Rebook due, VIP
Appointments
Every booking with client, service, staff member, price and payment - the single source for your calendar and your takings.
16 fields · 5 calculated automatically · linked to Clients, Services, Staff
Views: Calendar, This week, By status, Unpaid
Services
Your menu with duration and price. Booking counts and revenue per service roll up automatically, so you can see what actually earns.
8 fields · 2 calculated automatically · linked to Appointments
Views: Menu, Best earners
Staff
Team members with commission rates. Completed revenue and commission due are calculated from their appointments.
7 fields · 2 calculated automatically · linked to Appointments, Daily Checks
Views: Team
Products & Stock
Retail and back-bar products with reorder points. Items at or below their reorder level flag themselves.
9 fields · 2 calculated automatically
Views: Reorder list, All stock
Daily Checks
Opening, closing and hygiene checks with who did them - a simple record if a customer or inspector ever asks.
6 fields · linked to Staff
Views: Recent checks, Open issues
Student Assessment & Body Profiling
A comprehensive customer relationship management (CRM) database for boutique fitness studios. Track student physical baselines, postural alignments, joint/spinal contraindications, and active training adjustments.
7 fields · linked to Clients
Views: Health Warning Board, Student Master Registry, By Postural Baseline
Class Sequence & Movement Library
A movement directory and exercise planner for studio trainers. Catalog hundreds of classical and contemporary Pilates reformer and mat exercises, specify spring tensions, note safety setups, and build structured 50-minute class flow cards.
7 fields · linked to Clients
Views: Reformer Exercise Index, 50-Minute Class Flows, By Equipment Used
Instructor Schedule & Royalty Splits
A financial and scheduling database for trainer payroll administration. Manage daily instructor shifts, log substitute/cover classes, track commission structures, and calculate net monthly studio payouts.
7 fields · linked to Clients
Views: Roster & Shift Logs, Monthly Payout Summary, By Payout Model
Studio Capacity & Session Planner
A central scheduling registry to coordinate studio resource allocation. Book private sessions, duos, or small groups, monitor capacity bounds, and allocate specific reformers, towers, or chairs to prevent booking clashes.
7 fields · linked to Clients
Views: Today's Studio Agenda, Reformer Machine Allocation, By Session Type
Membership Renewal & Attendance Logs
A credit auditing ledger to monitor client class card usage. Track package purchases, monitor expiration boundaries, log session credit deductions, and trace client attendance history.
7 fields · linked to Clients
Views: Low Credit Alerts, Expired Packages Registry, By Package Tier
Liability Waivers & Reformer Maintenance
A mechanical and physical safety registry for boutique reformer equipment. Schedule monthly mechanical spring audits, record daily sanitization logs, track structural spring replacements, and store client medical waiver checks.
7 fields · linked to Clients
Views: Spring Replacements Needed, Daily Sanitization Dashboard, By Machine Type
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke Pilates & Yoga Studio OS →