Build guide
Office Admin OS
Requests, recurring duties, meetings, contacts and office assets in one hub - due dates, next occurrences and renewals are worked out for you.
For: Office managers, executive and administrative assistants, receptionists, coordinators and clerks
- Linked databases
- 6
- Connections
- 4
- Automatic calculations
- 5
- Ready-made views
- 12
What it saves you
- Recurring duties calculate their next due date after each completion
- Requests show waiting time and overdue status automatically
- Meeting actions stay linked to the meeting and the person responsible
- Contracts and subscriptions flag 30 days before renewal
How the parts work together
- Capture: Log every request with a due date → Link the requester from contacts
- Run the office: Clear "Due now" recurring duties each morning → Update Last done when finished
- Meetings: Minute decisions → Create actions with owners → Review "Open actions" before the next meeting
Databases inside
Requests
Everything people ask you for - with requester, priority and due date - so nothing lives only in your inbox.
8 fields · 1 calculated automatically · linked to Contacts
Views: Request board, Overdue, Due this week
Recurring Duties
Weekly reports, payroll inputs, supply checks and filings. Next due date is calculated from when you last did it.
6 fields · 2 calculated automatically
Views: Due now, All duties
Meetings
Meetings you organise or minute, with agenda, decisions and linked actions.
6 fields · 1 calculated automatically · linked to Contacts, Meeting Actions
Views: Meeting calendar, Recent
Meeting Actions
Actions from meetings with owner and due date, so follow-up does not depend on memory.
5 fields · linked to Meetings, Contacts
Views: Open actions
Contacts
Colleagues, executives, vendors and visitors with details - linked to their requests, meetings and actions.
6 fields · linked to Requests, Meetings, Meeting Actions
Views: Directory, By type
Contracts & Subscriptions
Leases, service contracts and software subscriptions with cost and renewal date - flagged 30 days ahead.
6 fields · 1 calculated automatically
Views: Act now, All contracts
You get the finished workspace, not homework.
Buy it once for $19 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Office Admin OS →