Build guide
Independent Language School OS
Student intake profiles, CEFR level trackers, curriculum databases, lesson plans, teacher hour ledgers, and cultural workshop organizers — built on the Universal Base.
For: Tutoring centres, music and language schools, dance and art studios, driving instructors and coaches
- Linked databases
- 8
- Connections
- 8
- Automatic calculations
- 7
- Ready-made views
- 16
What it saves you
- Each package shows lessons used and remaining from attended sessions
- Students running low on prepaid lessons are listed for renewal
- Teacher sessions and pay are totalled from the lesson log
- Attendance rate per student is calculated automatically
How the parts work together
- Enrol: Add the student and their goal → Create a package when they pay
- Teach: Schedule lessons linked to student, package and teacher → Tick Attended and add a progress note
- Renew & pay: Contact everyone in "Renewals due" → Pay teachers from "Pay due"
Databases inside
Students
Students and their guardians with goals and level. Attendance and lesson history roll up automatically.
9 fields · 2 calculated automatically · linked to Packages, Lessons, Student Intake & Level Tracker, Curriculum & Lesson Planner, Teacher Schedules & Payroll Ledger, Cultural Workshop & Event Coordinator
Views: Enrolled, By level
Packages
Prepaid lesson blocks per student. Used and remaining lessons count down from attended sessions.
8 fields · 3 calculated automatically · linked to Students, Lessons
Views: Renewals due, All packages
Lessons
Every scheduled lesson with teacher, student and package, attendance and a short progress note.
9 fields · linked to Students, Packages, Teachers
Views: Timetable, This week, Missed lessons
Teachers
Teaching staff with pay rate. Lessons taught and pay due are calculated from attended lessons.
6 fields · 2 calculated automatically · linked to Lessons
Views: Team
Student Intake & Level Tracker
A database to document incoming language student diagnostics, contact info, target CEFR levels, and quarterly progress updates.
9 fields · linked to Students
Views: Student Level Directory, CEFR Progression Board
Curriculum & Lesson Planner
A resource directory cataloging teaching assets, lesson scripts, worksheets, and media files, enabling teachers to structure courses instantly.
9 fields · linked to Students
Views: Master Curriculum Index, Resources by Level
Teacher Schedules & Payroll Ledger
An operations ledger to track active teaching shifts, calculate monthly wages based on individual teacher hourly rates, and record class notes.
9 fields · linked to Students
Views: Weekly Class Schedule, Monthly Payroll Summary
Cultural Workshop & Event Coordinator
A database to manage immersion events, wine/cheese tastings, conversation meetups, speaker bios, student registrations, and financial reconciliations.
9 fields · linked to Students
Views: Upcoming Cultural Events, Event Budget & Expenses
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Independent Language School OS →