Build guide
Fitness Studio Manager OS
Membership files, equipment logs, schedule sheets, class rosters, and trainer payouts.
For: Salons, barbershops, spas, nail, tattoo and grooming studios
- Linked databases
- 8
- Connections
- 6
- Automatic calculations
- 19
- Ready-made views
- 19
What it saves you
- Member plans with fee, renewal and freeze status - renewals in the next week are listed.
- Every class with trainer, capacity and bookings - spots left and full classes are calculated.
- See who is overdue for a rebook without scrolling through old bookings
- Commission per stylist is calculated from completed appointments automatically
- Low-stock products flag themselves before you run out
- Unpaid appointments surface in one view at closing time
How the parts work together
- Book: Add or find the client → Create an appointment linked to client, service and staff → Price fills from the menu you agree
- Serve & check out: Move status to Completed → Add tip, tick Paid, choose payment method → Add notes for next visit
- Weekly review: Message clients in "Rebook due" → Reorder everything in "Reorder list" → Read commission due per team member
Databases inside
Clients
Everyone who books with you: contact details, preferences and full visit history rolled up from appointments.
12 fields · 5 calculated automatically · linked to Appointments, Memberships
Views: All clients, Rebook due, VIP
Appointments
Every booking with client, service, staff member, price and payment - the single source for your calendar and your takings.
16 fields · 5 calculated automatically · linked to Clients, Services, Staff
Views: Calendar, This week, By status, Unpaid
Services
Your menu with duration and price. Booking counts and revenue per service roll up automatically, so you can see what actually earns.
8 fields · 2 calculated automatically · linked to Appointments
Views: Menu, Best earners
Staff
Team members with commission rates. Completed revenue and commission due are calculated from their appointments.
7 fields · 2 calculated automatically · linked to Appointments, Daily Checks, Class Schedule
Views: Team
Products & Stock
Retail and back-bar products with reorder points. Items at or below their reorder level flag themselves.
9 fields · 2 calculated automatically
Views: Reorder list, All stock
Daily Checks
Opening, closing and hygiene checks with who did them - a simple record if a customer or inspector ever asks.
6 fields · linked to Staff
Views: Recent checks, Open issues
Memberships
Member plans with fee, renewal and freeze status - renewals in the next week are listed.
7 fields · 1 calculated automatically · linked to Clients
Views: By plan, Renewing this week, Frozen
Class Schedule
Every class with trainer, capacity and bookings - spots left and full classes are calculated.
7 fields · 2 calculated automatically · linked to Staff
Views: Timetable, This week
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Fitness Studio Manager OS →