Build guide
Bespoke Technical Diving & Instructor OS
Nitrox & Trimix gas blending logs, regulator annual service planners, student certifications trackers, and charter bookings agendas — built on the Universal Base.
For: Event and wedding planners, tour operators, touring musicians and festival or venue organisers
- Linked databases
- 11
- Connections
- 10
- Automatic calculations
- 10
- Ready-made views
- 29
What it saves you
- Budget vs actual and variance per event from its budget lines
- Vendor deposits and balances still owed are listed per event
- RSVP counts and dietary needs roll up automatically
- Run-of-show items not yet confirmed are flagged before the day
How the parts work together
- Plan: Create the event with its budget → Add budget lines and link vendors → Record deposits and balance due dates
- Coordinate: Build the run of show → Confirm every item in "Unconfirmed" → Track RSVPs and dietary needs
- Close out: Pay everything in "Payments due soon" → Rate vendors after the event
Databases inside
Events
Each event, tour date or wedding with budget. Spend, balance owed and guest numbers roll up from linked records.
12 fields · 6 calculated automatically · linked to Budget Lines, Run of Show, Guest List, Diver Registry & Certifications, Gas Blending & Oxygen/Helium Logs, Regulator & Cylinder Maintenance, Technical Dive Planner & Logs, Rental Gear & Inventory Tracker, Dive Charters & Expedition Planner
Views: By stage, Event calendar, Budget overview
Vendors
Caterers, florists, AV, transport and crew with contacts and rating, plus everything booked with them.
5 fields · 1 calculated automatically · linked to Budget Lines
Views: By category, All vendors
Budget Lines
Every cost per event with estimate, actual, deposit and due date. Variance and balance owed are calculated per line.
10 fields · 3 calculated automatically · linked to Events, Vendors
Views: Payments due soon, Over estimate, All lines
Run of Show
Minute-by-minute schedule per event with owner and confirmation, printable for the day.
6 fields · linked to Events
Views: Timeline, Unconfirmed
Guest List
Invitees with RSVP, party size, dietary needs and table - confirmed headcount rolls up to the event.
7 fields · linked to Events
Views: RSVP board, Dietary needs
Diver Registry & Certifications
A dedicated customer relationship management (CRM) database for diving operators. Track diver medical releases, prerequisite training levels, active courses, liability disclaimers, and hyperbaric insurance numbers.
7 fields · linked to Events
Views: Diver Safety Compliance, Course Roster Index, By Certification Agency
Gas Blending & Oxygen/Helium Logs
A precision logbook for technical gas blenders. Record Nitrox and Trimix formulas, track partial pressures, log oxygen and helium analyzer readings, and secure blender approvals before cylinder checkout.
7 fields · linked to Events
Views: Cylinders Awaiting Analysis, Gas Fill Chronicle, By Gas Mixture Type
Regulator & Cylinder Maintenance
A mechanical safety database for life-support dive gear. Monitor hydrostatic test expiration boundaries for steel/aluminum cylinders, track regulator annual service schedules, and keep a history of specialized oxygen-clean certifications.
7 fields · linked to Events
Views: Cylinder Hydro Expirations, Regulator Service Schedule, By Equipment Category
Technical Dive Planner & Logs
A digital planning ledger and logbook for technical dives. Log target depths, calculate gas consumption rates (SAC rate), schedule multi-gas decompression runtimes, and track bottom and water metrics.
7 fields · linked to Events
Views: Chronological Dive History, Deep Expedition Logbook
Rental Gear & Inventory Tracker
An inventory checkout ledger for diving centers. Track regulators, BCD wings, and dive computers loaned to students, monitor check-out dates, verify sanitization checks, and ensure gear returns.
7 fields · linked to Events
Views: Active Rentals Dashboard, Sanitization Checklist, By Rental Status
Dive Charters & Expedition Planner
A scheduling planner for dive centers. Coordinate offshore boat charters, allocate instructor rosters, track passenger capacity limits, and verify marine park permit approvals.
7 fields · linked to Events
Views: Boat Departure Calendar, Expedition Manifest Table, By Dive Boat Name
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke Technical Diving & Instructor OS →