Build guide
Commercial Photographer OS
Shoot logistics, client brief trackers, raw file backups, gear lists, and photo delivery folders.
For: Photography and video studios, wedding photographers, design studios, music and podcast studios
- Linked databases
- 7
- Connections
- 6
- Automatic calculations
- 11
- Ready-made views
- 16
What it saves you
- Every shot a client brief needs with usage and crop - shots not yet captured on the day are one view.
- Card dumps per shoot with drive locations and a second copy - shoots without an off-site backup are listed.
- Enquiry pipeline shows booked value and conversion at a glance
- Deliverables past their promised date are listed automatically
- Invoices overdue for payment surface without checking your bank
- Package popularity and revenue roll up from real bookings
How the parts work together
- Enquiry to booking: Add the client and a project at Enquiry → Send a proposal from your packages → Tick contract signed and issue the retainer
- Shoot to delivery: Create deliverables with due dates → Move through the editing queue → Add the gallery link and mark delivered
- Get paid: Issue the final invoice → Chase anything in "Overdue"
Databases inside
Clients
Couples, brands and businesses you work with. Booked value and project count roll up from their projects.
7 fields · 2 calculated automatically · linked to Projects & Bookings
Views: All clients, By source
Projects & Bookings
Every enquiry through to delivery: date, package, fee, contract and stage. The pipeline and your calendar in one database.
12 fields · 4 calculated automatically · linked to Clients, Packages, Deliverables, Invoices, Shot Lists, Raw Files & Backups
Views: Pipeline, Shoot calendar, Needs contract, Not fully invoiced
Packages
Your price list. Bookings and revenue per package roll up so you can see which offers actually sell.
7 fields · 2 calculated automatically · linked to Projects & Bookings
Views: Price list
Deliverables
Galleries, edits, albums and files owed to clients with due dates. Anything late is flagged.
7 fields · 1 calculated automatically · linked to Projects & Bookings
Views: Editing queue, Late, Delivery timeline
Invoices
Deposits and final invoices per project with due dates. Overdue payments are listed without opening your bank app.
8 fields · 1 calculated automatically · linked to Projects & Bookings
Views: Unpaid, Overdue
Shot Lists
Every shot a client brief needs with usage and crop - shots not yet captured on the day are one view.
6 fields · linked to Projects & Bookings
Views: Still to shoot, Awaiting approval
Raw Files & Backups
Card dumps per shoot with drive locations and a second copy - shoots without an off-site backup are listed.
8 fields · 1 calculated automatically · linked to Projects & Bookings
Views: At risk, All dumps
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Commercial Photographer OS →