Build guide
Specialty Coffee Farm OS
Plot mapping, harvest brix, fermentation curves, SCA cupping, and export logistics — built on top of your Universal Base.
For: Market gardens, flower farms, apiaries, mushroom growers, nurseries, orchards and small vineyards
- Linked databases
- 11
- Connections
- 9
- Automatic calculations
- 8
- Ready-made views
- 26
What it saves you
- Expected harvest date calculates from sowing date and days to maturity
- Yield and revenue roll up per planting and per plot
- Inputs below their minimum form a shopping list
- Issues spotted in observations stay open until resolved
How the parts work together
- Plan the season: List plots → Add plantings with sowing date and days to maturity → Check the season timeline
- Grow & watch: Log observations after every walk-round → Close issues when resolved
- Harvest & sell: Record each harvest with weight and price → Compare revenue per planting at season end
Databases inside
Plots & Units
Beds, fields, hives, tunnels or grow rooms with size. Plantings, harvest weight and revenue roll up per plot.
6 fields · 2 calculated automatically · linked to Plantings & Batches, Observations, Soil & Plot Management, Cherry Harvest Batches, Mill & Fermentation Log, Professional Cupping Scores, Direct Trade Contracts, Export & Port Logistics
Views: All plots, By type
Plantings & Batches
Each sowing, planting, colony or batch with its expected harvest date. Yield and revenue roll up from harvest records.
10 fields · 4 calculated automatically · linked to Plots & Units, Harvests
Views: Season timeline, By stage, Ready within 2 weeks
Harvests
Each pick, cut or extraction with weight, grade and value - the basis for yield and revenue per crop.
7 fields · 1 calculated automatically · linked to Plantings & Batches
Views: Recent harvests, Harvest calendar
Inputs & Supplies
Seed, compost, feed, spawn, jars and treatments with stock and cost. Items below minimum flag for reorder.
7 fields · 1 calculated automatically
Views: Reorder list, All inputs
Observations
Pest, disease, weather and inspection notes per plot, kept open until resolved - your season-to-season memory.
7 fields · linked to Plots & Units
Views: Open issues, All observations
Soil & Plot Management
Organize your farm's physical geography into specific plots. Track micro-climates, soil health, variety placement, and tree age to correlate agronomic data with final cup quality.
9 fields · linked to Plots & Units
Views: Plot Inventory Map, Soil Quality Monitor
Cherry Harvest Batches
Log daily harvest volumes per plot, assess cherry quality metrics, and manage picker payroll to ensure traceablity from the day of harvest.
8 fields · linked to Plots & Units
Views: Daily Harvest Weight, Picker Payroll Ledger, By Quality Tier
Mill & Fermentation Log
Document wet and dry mill processing protocols. Log critical fermentation parameters (pH, temp) and drying metrics to replicate successful sensory profiles.
9 fields · linked to Plots & Units
Views: Active Fermentations, Drying Lot Moisture, By Process Method
Professional Cupping Scores
Create a professional sensory database using the Specialty Coffee Association (SCA) protocol. Link cupping sessions with fermentation runs to scientifically evaluate crop quality.
9 fields · linked to Plots & Units
Views: Specialty Micro-lots (85+), Sensory Flavor Atlas
Direct Trade Contracts
Coordinate roaster buyer relationships, manage green coffee sample delivery, and track direct-trade contracts based on target quality scores.
8 fields · linked to Plots & Units
Views: Direct Trade Ledger, Roaster Sample Tracker, By Sample Status
Export & Port Logistics
Manage direct export container logistics, generate official ICO lot markings, track customs documentation, and safeguard coffee cargo during maritime transport.
9 fields · linked to Plots & Units
Views: Customs Clearance Hub, Port Shipping Pipeline
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Specialty Coffee Farm OS →