Build guide
Bespoke Bean-to-Bar Chocolate Studio OS
Cacao batch origin registry, roasting profiles, refining & conching logs, and tempering audits — built on the Universal Base.
For: Restaurants, cafés, bakeries, caterers, food trucks, breweries and private chefs
- Linked databases
- 12
- Connections
- 13
- Automatic calculations
- 11
- Ready-made views
- 24
What it saves you
- Every dish shows its plate cost and food-cost % from its recipe lines
- Change one ingredient price and every dish that uses it updates
- Ingredients below par build your next order list automatically
- Fridge temperatures and checks are logged with who and when
How the parts work together
- Cost a dish: Add the dish and price → Add a recipe line per ingredient with quantity per portion → Read plate cost and food-cost %
- Order: Update stock counts → Open "Order list" grouped by supplier → Create a purchase order and check the invoice on delivery
- Stay safe: Log temperatures twice a day → Record actions for anything "Out of range"
Databases inside
Menu Items
Dishes and drinks with selling price. Plate cost rolls up from recipe lines, so food-cost % and margin are always current.
9 fields · 4 calculated automatically · linked to Recipe Lines, Cacao Bean Batch Registry, Roasting & Cracking Profiles, Refining & Conching Logs, Tempering & Molding Audits, Recipe & Formulation Builder, Wholesale & Direct Orders
Views: Menu costing, Over target, By section
Recipe Lines
One row per ingredient per dish, with the quantity used. Line cost = quantity x the ingredient's current unit cost.
6 fields · 2 calculated automatically · linked to Menu Items, Ingredients
Views: By dish
Ingredients
Ingredients with pack size, pack price and stock. Cost per unit is calculated from the pack, and low stock flags itself.
10 fields · 2 calculated automatically · linked to Suppliers, Recipe Lines
Views: Order list, All ingredients
Suppliers
Who you buy from, delivery days and order cut-offs, with the ingredients and orders linked to each.
7 fields · 2 calculated automatically · linked to Ingredients, Purchase Orders
Views: Suppliers
Purchase Orders
Orders to suppliers with totals and delivery status, so you can check what arrived against what was invoiced.
8 fields · linked to Suppliers
Views: Order status, To check
Food Safety Log
Fridge and freezer temperatures, cleaning and opening checks with who did them - your due-diligence record for inspections.
7 fields · 1 calculated automatically
Views: Recent checks, Out of range, Check calendar
Cacao Bean Batch Registry
Maintains raw cacao bean logs to ensure full single-origin traceability, quality compliance, and direct trade audit trail.
7 fields · linked to Menu Items, Roasting & Cracking Profiles
Views: Moisture & Mold Compliance, Cacao Origin & Direct Trade Map
Roasting & Cracking Profiles
Calculates bean-to-nib yields and logs temperature parameters to achieve consistent cocoa flavor development.
7 fields · linked to Cacao Bean Batch Registry, Menu Items, Refining & Conching Logs
Views: Roast Run Log Ledger, Yield & Winnowing Efficiency
Refining & Conching Logs
Logs active melanger refinement stages, temperature levels, recipe timing, and particle size compliance.
7 fields · linked to Roasting & Cracking Profiles, Menu Items
Views: Active Melanger Runs, Fineness & Micron Quality Ledger
Tempering & Molding Audits
Tracks the thermal crystallisation process (Beta crystals) and records finished bar production yields for batch verification.
6 fields · linked to Menu Items
Views: Molded Bar Yield Ledger, Gloss & Crystallisation QA
Recipe & Formulation Builder
Provides a mathematical formula sheet to calculate chocolate percentages, inclusions, raw costing, and flavor profiles.
7 fields · linked to Menu Items, Wholesale & Direct Orders
Views: Recipe Matrix Catalog, Production Cost & Margins
Wholesale & Direct Orders
Links finished product sales with batch codes to ensure rapid product recall capability and track shelf-life expiration.
7 fields · linked to Recipe & Formulation Builder, Menu Items
Views: Wholesale Shipment Calendar, Batch Traceability & Recall Ledger
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke Bean-to-Bar Chocolate Studio OS →