Build guide
Bespoke RV Rental & Maintenance OS
Bespoke RV Rental & Maintenance OS: rv fleet and handover inspections, connected to reservations, rooms & units and guests - calculations, views and example rows already set up.
For: Boutique hotels, B&Bs, holiday rentals, Airbnb hosts, glamping and guesthouses
- Linked databases
- 7
- Connections
- 6
- Automatic calculations
- 15
- Ready-made views
- 17
What it saves you
- Each motorhome with berths, mileage and service interval - vans due for a service before the next hire are listed.
- Check-out and return condition with mileage, fuel and damage - extra miles and damage charges are calculated.
- Nights and booking totals calculate from check-in and check-out dates
- Each room shows its booked nights and revenue without a spreadsheet
- Today's arrivals, departures and turnovers are separate ready-made lists
- Repeat guests and their lifetime value surface automatically
How the parts work together
- Take the booking: Find or add the guest → Create a reservation linked to guest and room → Record channel, rate and deposit
- Arrival day: Open "Arriving today" → Check room status is Ready → Move reservation to Checked in
- Departure & turnover: Collect the balance → Create a turnover task → Log any damage as maintenance
Databases inside
Reservations
Every booking with guest, room, dates, channel and payment. Nights, totals and balance calculate themselves.
18 fields · 6 calculated automatically · linked to Guests, Rooms & Units
Views: Occupancy, Arriving today, Departing today, Balance to collect, By status
Rooms & Units
Your rooms with capacity and base rate. Booked nights and revenue roll up from reservations.
9 fields · 3 calculated automatically · linked to Reservations, Housekeeping, Maintenance, RV Fleet
Views: Room status, Performance
Guests
Guest profiles with preferences. Stay count and lifetime value roll up so you can recognise returning guests.
9 fields · 3 calculated automatically · linked to Reservations, Handover Inspections
Views: All guests, Returning guests
Housekeeping
Turnover and deep-clean tasks per room and date, with who did them.
7 fields · 1 calculated automatically · linked to Rooms & Units
Views: Today, By type, Late
Maintenance
Repairs and issues logged against rooms, with cost - so recurring problems and spend are visible.
7 fields · linked to Rooms & Units
Views: Open issues, Spend history
RV Fleet
Each motorhome with berths, mileage and service interval - vans due for a service before the next hire are listed.
7 fields · 1 calculated automatically · linked to Rooms & Units
Views: Service due, Fleet
Handover Inspections
Check-out and return condition with mileage, fuel and damage - extra miles and damage charges are calculated.
7 fields · 1 calculated automatically · linked to Guests
Views: Recent handovers
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke RV Rental & Maintenance OS →