Build guide
Bespoke Antique & Art Restoration Studio OS
Damage assessment dossiers, chemical shelf-life trackers, signed client disclaimers, treatment phase logs, and climate checklists — built on the Universal Base.
For: Tailors, cobblers, jewellers, furniture makers, restorers, bike builders, potters and custom workshops
- Linked databases
- 11
- Connections
- 10
- Automatic calculations
- 14
- Ready-made views
- 29
What it saves you
- Each commission totals its logged hours and material cost into a real job cost
- Profit per job is calculated from quote minus labour and materials
- Balances still owed after deposits are listed in one view
- Jobs close to their promised date are flagged before they are late
How the parts work together
- Quote: Add the customer → Create a commission with specs, quote and promised date
- Make: Record the deposit → Log hours in the work log → Record materials drawn in material use
- Hand over: Move to Ready to collect → Record the final payment → Check profit in "Job profitability"
Databases inside
Commissions
Every custom job from enquiry to collection, with quote, deposit and promised date. Labour and material costs roll up from the logs.
16 fields · 8 calculated automatically · linked to Customers, Work Log, Material Use, Artwork Restoration Dossier, Conservation Materials & Aging Logs, Client Consignments & Insurance, Treatment Phase & Time Logs, Visual Condition & Photo Registry, Storage Climate & Vault Audits
Views: Job board, At risk, Balances owed, Job profitability, Due dates
Customers
Private and trade customers with contact details and lifetime value from their commissions.
7 fields · 2 calculated automatically · linked to Commissions
Views: All customers
Work Log
Hours spent per job and person. Labour value uses the hourly rate so job costing needs no maths.
7 fields · 1 calculated automatically · linked to Commissions
Views: This week, All entries
Materials
Timber, leather, metals, fabric and hardware with stock and cost per unit. Low stock flags itself.
7 fields · 1 calculated automatically · linked to Material Use
Views: Low stock, All materials
Material Use
Materials drawn from stock for each job. Cost = quantity x the material's unit cost, and it rolls up into job costing.
6 fields · 2 calculated automatically · linked to Commissions, Materials
Views: By job
Artwork Restoration Dossier
A comprehensive database for tracking incoming art objects, logging historical metadata, charting damage categories, and keeping a permanent record of structural/aesthetic interventions.
7 fields · linked to Commissions
Views: Conservation Pipeline, Materials Inventory View, By Material Category
Conservation Materials & Aging Logs
A precision logbook for mapping conservation chemistry. Track preparation dates of solvents, adhesives, and varnishes, record pH levels, note active shelf-lives, and log accelerated UV aging test results.
7 fields · linked to Commissions
Views: Active Chemical Stock, UV Stability Results, By Material Type
Client Consignments & Insurance
A legal and logistical ledger to manage master agreements, protect the studio with signed liability disclaimers before chemical treatment, document escrow, and record active transit manifests.
7 fields · linked to Commissions
Views: Legal Compliance Audit, Transit Registry, By Transit Escrow
Treatment Phase & Time Logs
A tracking tool for active conservation interventions. Record specific treatment phases (such as surface cleaning, retouching, consolidations), log labor hours, track conservators assigned, and note materials used.
7 fields · linked to Commissions
Views: Today's easel tasks, Intervention Chronology, By Treatment Step
Visual Condition & Photo Registry
A cataloging database for optical analysis records. Organize macro photography, map normal light, raking light (for surface textures), UV fluorescence (for varnishes/retouches), and infrared reflectography (for underdrawings).
7 fields · linked to Commissions
Views: Optical Analysis Catalog, Technical Discoveries, By Illumination Filter
Storage Climate & Vault Audits
An environmental safety ledger to document physical microclimates. Record temperature and relative humidity levels inside storage vaults, active conservation workshops, and fine-art wooden transit crates to prevent physical warping.
7 fields · linked to Commissions
Views: Out-of-Bounds Climate Flags, Vault Environmental History, By Facility Area
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke Antique & Art Restoration Studio OS →